Meeting preparations
This page was written when we met regularly. We're keeping it around in case we get back in to that.
Before the previous month's meeting
- Set the date and, if possible, the location.
- Announce them at the previous month's meeting.
- Add them to the home page.
Two weeks before the meeting
- Choose a time and place for the coordinating committee meeting.
- Add the CoCo meeting to the home page.
- Mail group to invite them to the CoCo meeting.
One week before the meeting
- Coordinating committee meets
- Assign every task below this point on this list to someone.
Before the meeting
- Write an agenda.
- Share it to the CoCo for editing.
- Link to it from the home page.
- Print a copy for anyone who will lead or speak at part of the meeting.
- If appropriate, print copies for other attendees.
- Write a flyer.
- Share it to the CoCo for editing.
- Print copies.
- Post in neighborhood businesses and, if appropriate, distribute to residences.
- Post an event on NextDoor.
Approximately the Thursday before the meeting
- Mail important people who are not members of our email list to let them know we're meeting. Currently Dave does this and has a list of addresses.
Approximately the Monday before the meeting
- Mail the entire group to remind them of the meeting. Include a link to the agenda if appropriate.
During the meeting
- Take minutes. Where possible, put a name next to every action item.
After the meeting
- Update the home page to reflect that the meeting has taken place.
- Circulate minutes to CoCo for editing.
- Link to minutes from home page.
- Mail the entire group with a link to the minutes.
- Carry out action items.